SIWES

SIWES REPORT

A REPORT OF THE STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME (SIWES), CARRIED OUT

AT

KWARA STATE LIBRARY, NO. 1, SULU GAMBARI ROAD ILORIN, KWARA STATE.

PERIOD OF ATTACHMENT: JULY 2011 TO SEPTEMBER 2011

BALOGUN NAJEEB

09/52HJ031

SUBMITTED TO DEPARTMENT OF LIBRARY AND INFORMATION SCIENCE, FACUTY OF COMMUNICATION AND INFORMATION SCIENCE,
UNIVERSITY OF ILORIN, ILORIN, KWARA STATE.

IN PARTIAL FULFILMENT FOR THE AWARD OF BACHELOR OF SCIENCE (B.SC.) DEGREE IN LIBRARY AND INFORMATION SCIENCE.
                                   
OCTOBER 2011
REPORT OVERVIEW
The report stated the objective of SIWES which is to provide an avenue for students in institution of higher learning to acquire industrial skills and experience in their approved course of study and also to prepare students for the industrial works situation which they are likely to meet after graduation.
The report also stated the description of the establishment of attachment and the work carried out during the attachment period.
More so, it also stated the problems encountered during the programme and also gave suggestion for improvement of the scheme.














TABLE OF CONTENTS
 Title page…………………………………………………………………………………………1
Report overview…………………………………………………………………………………2
CHAPTER ONE: INTRODUCTION
Background………………………………………………………………………………4
Objective………………………………………………………………………………….5
CHAPTER TWO:- Description of the establishment
2.1 Location and Brief history of the establishment…………………………………6
2.2 Objective of establishment……………………………………………………………….7
2.3 Organization structure …………………………………………………………………….8
2.4 The various department /units in the establishment and their functions.8
 CHAPTER THREE AND FOUR
Work actually carried out……………………………………………………………………………….14
CHAPTER FIVE
Summary, conclusion and recommendation…………………………………………………….19







CHAPTER ONE

1.0     INTRODUCTION

1.1     BACKGROUND

The students’ Industrial Work Experience Scheme (SIWES) was established in 1973/1974 session. Prior to the establishment of the scheme, there was a growing concern among our industrialists that graduates of our institutions of higher learning lacked adequate practical background studies preparatory for employment in the Industries. It is against this background that the rationale for initiating and designing the scheme was hinged. Consequently, the scheme affords students the opportunity of familiarizing and exposing themselves to the needed experience in handling equipment and machinery that are usually not available in their institutions.
The growing concern among our industrialists that graduates of our institutions of Higher learning lack adequate practical background studies preparatory for employment in industries, led to the formation of Students Industrial Work Experience Scheme (SIWES) by ITF in 1993/1994. (Information and Guideline for SIWES 2002) ITF has as one of its key functions;  (1) to work as cooperative entity with industry and commerce where students in institutions of higher learning can undertake mid-career work experience attachment in industries which are compatible with students area of study (Okorie 2002, in Asikadi 2003).
The scheme was designed to expose students to industrial environment and enable them to development and enable them develop occupational competencies so that they can readily contribute their quota to national economic and technological development after graduation. The Scheme also enables students to acquire knowledge, skill and experience to perform jobs in their respected fields.

OBJECTIVES:
The objective of SIWES among others include to:

To provide an avenue for students in institutions of higher learning to acquire industrial skills and experience in their approved course of study;
Prepare students for the industrial work s situation which they are likely to meet after graduation.

Expose students to work methods and techniques in handling equipment and machinery in their institutions.

Provide students with an opportunity to apply their knowledge in real work situation thereby bridging the gap between theory and practices.
Enlist and strengthen employers’ involvement in the entire education process and prepare students for employment in industry and commerce (Information and Guideline for SIWES 2002).

CHAPTER 2:- DESCRIPTION OF THE ESTABLISHMENT OF ATTACHMENT
2.1  LOCATION AND BRIEF HISTORY OF THE ESTABLISHMENT
The Kwara State Public Library Services has the Headquarters in Ilorin, Kwara State Capital of Nigeria and two Divisional Libraries at Jebba and Offa areas of Kwara State. It is a Kwara State government establishment with the sole aim of providing qualitative and adequate reading resources for the people of Kwara State.
The Kwara State Public Library was established in 1968 following the creation of the state in May 29, 1967. With the emergence of Kwara state in 1967, the former Northern region was divided into six states out of which emerged Kwara state with Ilorin as capital. Following the creation of Kwara state the federal ministry of information contacted the British ministry of Overseas Development (B.M.O.D) asked for the help of a library adviser to come and assist in dividing the assets of the regional library into six newly created Northern states Mr. Robert Pearce was therefore assigned to come to Nigeria to help in division of the regional library assets. Pearce in his submission of 1968 stated the objective of the library service which he recommended for the new state.

These objectives are that; There should be public library service to aid education development. To do this, the service should stock books for primary and early secondary school children to improve their reading ability in English.
It should also attempt to provide a direct service to part-time students and those who wish to prepare themselves for further formal studies.

In consultation with community Development officers, the service should provide books, which will support the social and educational aim of their project.
As soon as it becomes apparent in 1967 that states were created, the senior Liberian in Kaduna Mrs. S. A. Mold made a decision to decentralize the services of the regional library. He deployed a qualified Librarian Mr. Popoola was deployed to Ilorin as the first Kwara State Librarian. With were assistant library officer and five library clerks toward the middle of 1967, the senior Librarian in Kaduna Mr. S. A. Mold made the tour to Ilorin to meet Native Authority Officers. As a result of his discussion, the court building of the Native Authority was vacated for the library. This was approved for the period of six months until December 1967 when the reader services division moved to Red Cross building along Offa Road leading to the government printing press. As previously mentioned, the administrative and technical section of library, having moved from one temporary location to another then settled in the former Ministry of Establishment and Training building (a fabricated building). During this period the state library services has continued to change hands from Governor’s office to Ministry of information and culture vice versa, these changes of venue continued with the Ministry of information and culture. Presently library board is oversea by Kwara state ministry of Education Science and Technology.

However, the location and building of new state library service complex came into being on 1st January 1984. This new state library complex was cited along Sulu Gambari Road, Ilorin, which now houses the Administrative, Technical services and Readers services divisions.

The ultra modern library complex was opened and commissioned by then commander in-chief of the Nigerian Armed forces and president of the Federal Republic of Nigeria, General Ibrahim Badamasi Babaginda on the 21st November, 1990. The library was renovated and commissioned for second time by the president Chief Olusegun Obasanjo on October 11, 2006.

2.1 OBJECTIVE OF ESTABLISHMENT

Kwara State library is a Kwara State establishment with the following objective;
The main purpose of Kwara State library is to provide qualitative and adequate reading resources for the people of Kwara State.

The Library is administered by a team of Librarians and the other paraprofessionals who engage in, statewide planning, coordination and provision of services to ensure that the people of Kwara State have equitable access to the collective knowledge and information resources in the State's libraries.
The Library Loans materials for adult users and children users alike provide reference services, constant services and internet browsing services etc, support life long learning for Kwara State residents. 

2.4 THE VARIOUS DEPARTMENTS/UNITS IN THE LIBRARY AND           THEIR FUNCTION

The library is divide into units and this also divide into sub-units. They are:
Technical Services Department

Readers Services Department

E-Library Department

Bindery Department

These above mentioned departments have units under them.

TECHNICAL SERVICES DEPARTMENT

The Technical Services Department provides technical support in the selecting and developing a balanced collection development plan. The following are the sections under this department.

CATALOQUING AND CLASSIFICATION SECTION

The cataloguing section is essential for preparing the public access catalogue, shelf list, and authority file. The catalogue prepare by this section is accessible to users. It can appear in any form, but the basic function is to enable users have access to all documents in the library.

Apart from catalogue the library materials, they also provide shelf list. The list provides the records of all the holdings of the library collection according to how they are arranged on the shelves. 

Classification is responsible for grouping or arrangement of library material according to their similarities for easy retrieval. The section provides call number and class number for every library materials. The library makes use of Dewey Decimal Classification Scheme (DDC) for classifying its materials.
ACQUISITION SECTION

The section takes sole responsibility of acquiring information materials that will assist users in their information need pursuit. Acquisition of materials is done in a variety of ways. These include purchase, gift, exchanges and legal deposits. Purchase is the most common way of acquiring library materials, gifts, exchanges and legal deposits are also useful source of acquiring materials. The following are types of information materials acquiring by the section: textbook, dictionary, encyclopedia etc.

The section performs the following function: Acquisition of information materials either by purchase, gift, endowment, legal deposit or exchange.
Giving accession number to acquired information materials serially.
Stamping of information materials to indicate ownership by the library.
Ordering of information material from publishers and booksellers
Filing of book cards.

SERIALS AND GOVERNMENT PUBLICATIONS UNIT
This section provides specialized reference services and easier access to dailies newspaper, journals, periodicals and government documents. They are also saddle with the responsibility of selection, acquisitions, processing and reader services. This division provides specialized reference and information services, orientation and research guidance on newspapers, periodicals and government documents.
AUTOMATION UNIT

The automation is an electronic system of providing information about books/materials library holding to its users electronically. Kwara State public library automated unit used Alice for Window Pac (ALWOPAC) to store and provide information to the right users. This unit input all the necessary information about the book such as Authors name, Title of book, Statement of Responsibility, Edition, Publisher, Publication year, Series, Physical description, ISBN/ISSN, Class number, Department, Note/added entries, Subject and Accession number . This will help the users to know the kind of materials library hold electronically inside of using manual to search for the information.

For effective of this, the computers were made available to the user in all the units include the security department linking together for easy accessibilities of information at right time. The patrons are encouraged to use privilege giving to them wisely. Those that cannot use the system can contact officer in desk for help.
READERS SERVICES

The objective of any kind of library is to satisfy the information needs of its users, to achieve this, Kwara State Library Board, split the Science and Technology with Art and Commercial subject by given each a separate reading room for convenience of their users.

The patrons seeking for information in science and technology subjects are expected to visit second floor of the library complex by the right side when entering through the first steer case of the library. Those of art and commercial shall remain in ground floor to source for information of their choice.
Many routine tasks are performed in the readers’ services section. They include registration of users, charging and discharging library materials, book reservation, book mending shelving, overdue, issue statistics and labeling of library materials.
STUDY CAREERS

The library has the private study room called study careers room for the researchers, teachers and students who wish to study of carryout research in private room base on request. The room is always available for those users who wish to make use of it on certain conditions.

REFERENCE SERVICES

The library provides reference services to their patrons. Some of the library patrons are incapacitated in making use of library materials for satisfaction of their needs as a result of many factors. Among them are:

Some are not courageous enough to search for materials and information needs.
Because of time factors.

Because of these and other problems, the library makes provision for well qualified and experienced reference staff and charge them with the responsibility of interpret the library resources and establishing contact between a right reader and the right book. For this, users are advice to make enquiries with them when ever at lost or find difficult to locate the information of their choice.

CHILDREN SECTION 

The section provide the conducive reading room for children’s of all ages, equipped with modern facilities that will enable them to feel release and constricted. These ideals come to be as result of the institution try to prepare the pupils to:

To inculcate early reading culture

To meet the needs of those children’s who do not have access to information materials needed at particular period of time.

It also serves as an avenue for them to read on their own.

DISABLE UNIT

In other to serve every individual cut across the entire society, the library created a unit for the disable people with the full modern facilities that will enable them to study and also help them carryout their researches and other related activities in the library. 

BINDERY UNITS

The library has a well organized and equipped bindery section with the qualified personnel who handle the work very well to the satisfaction of the patrons.

Some of the functions perform by this section are:

Binding and rebinding of Newspapers, Magazines, Journals, Projects and Thesis, Textbooks, Spiral binding, Lamination of certificates documents, ID Cards etc.

DONATION AND GIFTS

Library usually taking responsibility in donating materials to many schools in need within the state to aid in the educational program of pupils/students and their staffs

CHAPTER 3

CATALOGUING AND CLASSSIFICAION SECTION

On my second weeks of the program I was posted to cataloguing section which is one of the sections under technical department. I was briefly taught the process involve in preparing catalogue entries at the section. I was told that in cataloguing information materials at the library, Anglo-American Cataloguing Rules II (AACRII) is taken as a guide line because it spelt out cataloguing rules which have been adapted internationally.
I learnt that the bibliographic records that, are the element that are found in a document or information are group into the following:

 After catalogue entries have been prepared they are filed or arranged systematically in a catalogue cabinet with existing catalogue entries.

The Kwara State Library uses a classified catalogue.

Classification is the systematic arrangement of library collection on the shelves. A bibliographic classification is an orderly arrangement of terms or classes, resulting in the arrangement of documents based on subject content into groups or classes.

Each main class is divided into 10 divisions and each division into sections. Depending on how specific a document is, it may be sub-divided. After a minimum number of three digits, the decimal is introduced and further divisions are placed after the decimal number. The main classes end in two zeros, while the main divisions end in one zero. For sections, the digits end in numbers 1-9

In order to take care of the specificity of a document, the expansion starts after the decimal and after every third number a space is introduced.

Friction books are classified differently from other books. In classifying a friction book you write the first three letters three letters of the author and you write fic.

DDC gives the children specials consideration by given them special class which is class 372.7. The children books are classify together whatever the subject may be.

ACQUISITION SECTION

When I was moved to acquisition section. I was told that acquisition section is responsible for selecting and acquiring information materials that will enable librarians and information specialists to perform their myriad functions to users effectively.
I stamped some newly acquired books. Books on are stamped both on strategic and inner pages. Every page 19 of book acquired by the library is stamp. The following are the different type of stamp use in the library:
Ownership Stamp

Reference Stamp

Legal Deposit Stamp

Donation Stamp

Accession stamp

When I was at the section I gave accession number to some newly acquired books, which represent what additions in terms of number, it has acquired to existing stock of library. The accession number is written on the title page and page 19 before the book is being registered in the accession register.

Readers Section

When I was posted to readers section, which was split into Humanities and Science and Technology by the Kwara State Library Board. I assume the position of circulation librarian. I took statistics of readers every two hour and I also took the statistics of books consulted. I checked library card of the patrons when entering the library to see that they have current library card. I also help in arranging catalogue card in the catalogue cabinet.
Other work I performed was; assisting users in getting information materials, shelf reading and shelving.
CHAPTER FOUR

REFERENCE SECTION

The Kwara State Library provides reference service to its user which is an important function of any library. Readers are provided this service on request. People have different reference queries that need to be solved by the librarian. 

When I moved to this section I assume the post of reference librarian. When I was in the section I help users in finding information materials.

Other work carried out at the section was; shelf reading, shelving, I checked the readers when entering to make sure that they did not bring in textbook because is not allow in section and I also took the statistics of books consulted and statistics readers.

EXPERIENCE GAINED

I have acquired knowledge on how to catalogue and classify information materials and I have also acquired knowledge on how to acquire information materials and all others function performed in the acquisition section.
I have also gained experience on how the daily routine tasks are performed in the library.